Executive Officer

General Description

About The Role

We’ve got a great opportunity for a long term temp role within the Government Department, to join a fast paced office, working as PA/Diary Manager.

The role covers a range of activities required to support the Director and Deputy Directors in their daily activities. Key responsibilities include:

• Providing a vital first point of contact for partners, customers, staff and other stakeholders.
• Developing, building and maintaining good working relationships and a reliable reputation for informed knowledge and experience.
• Managing the Deputy Directors inbox, sorting emails as received and flagging urgent work to the appropriate team members.
• Diary management, general team support and prioritising competing priorities.
• Ensuring meetings, key stakeholder meetings and ad hoc meetings are scheduled, rooms and catering booked, and travel and accommodation arrangements in place.
• Delivering secretariat outputs for identified governance boards or key site meetings (setting agendas, note taking, producing actions and monitoring outputs).
• Handling a range of corporate tasks with discretion, tact and diplomacy and dealing appropriately with sensitive information.

About The Candidate (specialist skills & requirements)

• Experience required – organising and delivering work to tight deadlines.
• Working across teams and within a team.
• Effective communication skills with a broad range of colleagues and stakeholders (orally and in writing).
• Working on own initiative and prioritising workload to meet conflicting objectives.
• Attention to detail.
• Competent IT skills (Word, Excel, Outlook).

If you are interested in this position, please apply below.

Brook Street EEO & Disability Statements

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.